OU Staff Recruitment Process

Step 1
Review the position

Is this an existing position? a new position?

How is the position funded?

Is the classification appropriate or should the position be reclassified?

Step 2
Prepare, review or update the position description

Review the Position Description Questionnaire (PDQ) for essential job functions.

An essential function must meet at least one of the following criteria:

• the position exists to perform this duty. Removing this function would fundamentally change this position.
• a limited number of employees are available to do the function.
• person must have expertise to perform this duty.

Complete a PDQ if this is a new position, request for reclassification of a vacant position, or a position description update. You will receive email notification when approved.

See PDQ Tutorial (power point file) for more information.

Step 3
Initiate the recruitment process

Prepare Job Requisition to announce vacancy.

Obtain other necessary forms and approvals for recruitment.

Step 4
Submit request to HR

Submit requests for new position, reclassification or description update to HR Compensation.

Submit job requisition requests to HR Employment.  HR will notify you when your vacancy has been listed.

Step 6
Prepare selection criteria

Develop criteria for selecting candidates for interview

Identify selection committee

Develop interview guides. Contact HR for assistance.

Submit completed Personnel Selection Report or other selection criteria to HR when hiring selection has been made.

Step 7
Complete background check for designated security sensitive positions

Send a completed background check authorization to HR Employment. NOTE: This is required for all OUHSC positions

• A conditional offer of employment is based on the candidate's successful completion of the background check.
• The hiring department will be contacted when the background check is complete.

Step 8
Prepare appointment forms