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Candidates for Purchasing Director must provide a cover letter, résumé, and references. Review of candidate materials will begin immediately and continue until the successful candidate has been selected. 


For additional information, please contact Human Resources at (405) 325-1826.

PURCHASING DIRECTOR

POSITION SUMMARY

Reporting to the Vice President of University of Operations and Chief Operating Officer, the Purchasing Director will unify and oversee the strategic direction and operational efficiency of purchasing programs and staff for the entire University system (Norman, Health Sciences Center, and Tulsa Campuses). This position is critical to ensuring strong departmental and community relationships that lead to operational excellence in the purchasing department, resulting in cost control and savings University-wide.  The Director represents the University in negotiations or awarding contracts with authority to obligate physical and financial resources. Scope includes development and execution of effective sourcing strategies, best value supplier selection, and delivering on procurement and strategic sourcing objectives including supplier quality, delivery, working capital improvements and productivity/efficiency projects. The responsibility covers an annual spend of approx. $450 million dollars and 8,000 purchase orders across three campuses.


DUTIES

  • Create, maintain and execute purchasing strategy for the University that includes standard procurement practices across all campus where possible, that supports the academic and research missions of the university, implements system-wide agreements to maximize hard and soft dollar savings where possible and mitigates non-compliant procurement activities. Establish short- and long-term goals and objectives for satisfying goals, and key performance indicators for all levels of procurement activities and other metrics that indicate progress towards goal satisfaction. 
  • Promotes good customer service by maintaining an active dialogue with departments regarding purchasing policies and procedures, providing training to keep departments current in all aspects of procurement operations, and soliciting feedback from customers regarding Procurement Services’ existing services. 
  • Enhances the range and quality of procurement services to the University's departments, thus improving customer satisfaction, by coordinating and providing input regarding the design and/or selection of automation systems and being proactive in seeking the use of information technologies to automate and expedite the purchasing process and warehousing procedures.
  • Maintain a records and property management program in accordance with Oklahoma Law, Board of Regents’ Policy, and standard business practices.
  • Ensures fiscal responsibility and accountability through coordination and preparation of the annual departmental budget, authorizing the expenditure of funds, and exercising fiscal management for areas under direct supervision.
  • Manage and develop a productive staff of 30 employees, including administrators, attorneys, buyers and support staff, that support the Norman, Health Sciences Center and Tulsa Campuses.
  • Responsible for submitting various items and reports both ad hoc and for the Board of Regents’ meetings.

PROFESSIONAL REQUIREMENTS

  • Bachelor’s degree in business, accounting or related field
  • Master’s degree in business administration, accounting, supply chain management or related field preferred.
  • 7 to 10 years of progressively responsible experience in a large private company, the public sector or university purchasing and contracting environment with at least three years of management or supervisory experience within the procurement department is required. 
  • 3-5 years of experience in contract management and negotiation
  • Substantial experience in a large, public contract management is highly desirable.
  • Specific experience in purchasing system administration is desirable.
  • CPO (certified procurement officer) or CPSM (certified professional in supply management) preferred
  • Experience with PeopleSoft, SciQuest and/or other University financial systems preferred

SKILLS AND COMPETENCIES

  • Thorough knowledge of purchasing principles and practices
  • Thorough knowledge of contract preparation, negotiation, and award procedures
  • Thorough knowledge of purchasing and/or financial transactional processing systems
  • Effectively build relationships of trust and mutual respect with internal and external stakeholders
  • Ability to measure and adapt to trends and implement new purchasing platforms

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