Workers' Compensation and On-the-Job Injury

All university employees, including student and temporary employees, are covered under the Workers' Compensation Act. Each campus administers this program locally.

Norman Employees - Visit the Risk Management webpage for more information.

A workers' compensation claim must be filed when an employee has an on-the-job injury or illness (OJI) which requires medical attention away from the work site or for which the employee will be missing time from work under doctor's orders.

The university self-insures Workers' Compensation coverage and contracts with a third-party, Cannon Cochran Management Systems, Inc.(CCMSI), to oversee, manage, coordinate and approve the treatment provided to university employees.

Deadline: Initial Notice of Injury/Illness

Employees must notify their immediate supervisor or other appropriate supervisory personnel of their injuries as soon as possible. If the injury is not reported to OU within 30 days, the claims administrator will assume it is not work related and the claim will be denied.

Definition: Work Related Injuries and Illnesses

Where: Getting Medical Treatment

The approved providers of treatment are different on each campus. State law requires employees to be treated by a "certified workplace medical provider" for job-related injuries and illnesses. Employees with work related injuries or illness cannot be treated by their own physician.  Payment for treatment by unauthorized providers may be denied.

The OU Occupational Medicine Clinic at HSC is the designated first provider for medical treatment of job-related injuries and illnesses for HSC employees. Payment to providers other than those listed below may be denied.

Occupational Medicine Clinic
OU Physicians Building
825 NE 10th Street, Ste 4A
Oklahoma City, OK 73104
405-271-WORK
Hours: Monday - Friday 8:00 am to 4:30 pm

Emergency

If a major injury occurs, or for emergencies after Occupational Medicine Clinic is closed, an employee should proceed to the Emergency room at:

OU Medical Center
700 NE 13th Street
Oklahoma City, OK 73104

All employees must obtain treatment at either Goddard Health Center on the Norman campus, Norman Regional Occupational Medicine clinic, or any urgent care facility. Payment to other providers may be denied.

Access Medical is the designated first provider for medical treatment of job-related injuries and illnesses for OU-Tulsa. An employee can visit any of Access Medical's locations. Payment to providers other than those listed below may be denied.

Access Medical
Hours: Monday – Saturday 8am – 8pm / Sunday 10am – 5pm

Garnett Road

2929 S. Garnett Road
Tulsa, OK 74129
(918) 665-1520

E. 81st Street

10221 E. 81st St.
Tulsa, OK 74133
(918) 252-9300

S. Utica

1623 S. Utica
Tulsa, OK 74104
(918) 392-5100

Tulsa Brookside

Tulsa Brookside
1217 E 48th St
Tulsa, Oklahoma 74105
(918) 895-9571      

Tulsa Riverside

Tulsa Riverside
9716 Riverside Pkwy
Tulsa, Oklahoma 74137
(918) 528-4897

Bartlesville

Bartlesville
2334 SE Washington Blvd
Bartlesville, Oklahoma 74006
(918) 331-9184

Stillwater

Stillwater
275 S. Perkins Rd
Stillwater, Oklahoma 74074
(405) 334-5272

Claremore

Claremore
1926 Historic U.S. 66
Claremore, Oklahoma 74019
(918) 343-2273

Emergency

If a major injury occurs, or for emergencies after Access Medical is closed, an employee should proceed to the Emergency Room at:

St John Medical Center
1923 S. Utica
Tulsa, OK
(918) 744-2191

Saint Francis Hospital
6161 S Yale
Tulsa, OK
(918) 494-2200

Forms: Reporting an Injury/Illness

Each campus has different instructions and forms for reporting work-related injuries and illnesses. Find the forms for your campus below. 

Form Deadlines

These forms must be completed the day of the injury or the next workday when there is ANY on-the-job injury or illness, even if medical care appears to be unnecessary. These forms must be submitted to HR within 48 hours of the incident. Fines can be assessed to the department for delays in submitting forms.  

Forms

  1. Supervisors must complete the Initial Acknowledgement of Treatment form and employees must take it with them when they seek treatment at the OU Occupational Medicine Clinic.
  2. Employees must complete the Employee's Report of Injury. Submit it to supervisor or department. 
  3. Supervisors must complete the Supervisor's Report of Employee's Injury. Submit it to the department.

Submit Forms To

The department should send all forms and fitness-for-duty reports to Sheila Heidelberg, the HR workers' compensation coordinator. Copies should not be kept in department files because these are considered protected health information.

Norman employees can find instructions and forms on the Risk Management Workers' Compensation webpage

Form Deadlines

These forms must be completed the day of the injury or the next workday when there is ANY on-the-job injury or illness, even if medical care appears to be unnecessary. These forms must be submitted to HR within 48 hours of the incident. Fines can be assessed to the department for delays in submitting forms.  

Forms & Documents

  1. Employees must complete the Employee's Report of Injury. Submit it to supervisor or department. 
  2. Supervisors must complete the Supervisor's Report of Employee's Injury. Submit it to the department.
  3. Employees and supervisors must follow the Pathogen Exposure Protocol for all exposures to contaminated material. 

Submit Forms To

The department should send all forms and fitness-for-duty reports to Kim Little, the HR workers' compensation coordinator. Copies should not be kept in department files because these are considered protected health information.

Return to Work

Returning to work after recovering from an on-the-job injury or illness is allowed only after the university receives a "Fitness for Duty" report written by the doctor who has provided care for the injury.

Time Off Work

If the treating physician determines the employee is unable to work or any restricted duty cannot be accommodated by the employee's department, the employee will be determined to be "temporarily totally disabled" (TTD).  The employee's department Payroll Coordinator will work with HR to compute the employee's earned paid time off (PTO) in conjunction with temporary total disability (TTD) issued by the plan administrator. TTD begins after the employee has been off work for three (3) calendar days. TTD is essentially 70% of the employee's average weekly wage; the employee can use accrued PTO to make up the rest of their salary. 

HR will also coordinate with the employee's department Payroll Coordinator to determine if Family & Medical Leave (known as FMLA) is available during the employee's time away from work.

An employee's earned PTO is used for any time away from work for doctor's appointments, physical therapy, etc. The employee will need to schedule appointments around their work responsibilities.  We encourage the employee to schedule these appointments on the way to work, on their lunch break, or on their way home so the employee's work area is not disrupted and the employee will not have to use as much PTO.

Frequently Asked Questions

How will my OJI affect my pay schedule?

As long as you are being paid a portion of your earnings from OU, regular pay schedule will not change.  Questions about Workers' Comp pay, contact the appropriate per either at the Norman campus, HSC campus or the Tulsa campus.

What will happen to my benefits?

An OJI employee who is covered under FMLA (on leave with or without pay) or who is being paid by OU  (even if not covered under FMLA) should continue receiving Sooner Credits and other benefits coverage as they were prior to OJI.

 

What about my hours not paid by WC?

Hours not covered by WC are to be paid by OU from the employees paid leave (PTO), extended sick leave, and compensatory time balances - as applicable (see Staff Handbook).  If an employee wishes not to use their paid leave, a waiver form is provided to the employee from the Human Resources department.

How long do I have to be out for an OJI before I receive Workers' Compensation income benefits?

The first three (3) consecutive workdays are paid to you through your PTO time.  If your absence continues more than 3 consecutive days, then you may be entitled to TTD (Temporary Total Disability) benefits of 70% of your average weekly wage.  The Average Weekly Wage is based off the 12 months prior to date of injury.

How is the average weekly wage calculated?

An employee's average weekly wage is based on actual salary paid to the employee one (1) year prior to the date of injury.

Who does the University use as a third part administrator for Workers' Compensation?

The University uses CCMSI (Cannon Cochran Management Services, Inc.) and they can be reached at 1-800-871-5964.

Contact

  • Norman: Myla Bryant in Risk Management
    (405) 325-0866
  • HSC: Sheila Heidelberg in HR
    (405) 271-2190 x 44710 
  • Tulsa: Kim Little in HR, (918) 660-3196
  • Claims Inquiries: Cannon Cochran Management Services, Inc. (CCMSI), 1-800-871-5964