Review the current position and make changes as needed.
An exemption to the university's hiring freeze must be requested for most positions being filled. Once you submit the form, it can take 1-2 weeks to complete this process.
Each staff job listing begins with the online Position Description Questionnaire (PDQ). The PDQ is not required for temporary, student, academic, or graduate assistant positions.
With the information from Step 1, review the online position description questionnaire (PDQ) in the PeopleAdmin system for the job you wish to fill. The PDQ should include all the essential functions of the job.
An essential function must meet at least one of the following criteria:
Complete the online PDQ if this is a new position, request for reclassification of a vacant position, or a position description update. You will receive email notification when approved.
Once the position description has been approved, complete the job requisition in the PeopleAdmin system. The job requisition provides the information for the public job listing. Complete the necessary departmental forms and approvals for posting the job in this step. You can save an incomplete job requisition and come back to it later, if needed.
Submit the job requisition through the PeopleAdmin system. HR Employment & Compensation will review the requisition and notify you when your job listing has been posted.
Besides posting your vacancy on the OU Jobs website through the PeopleAdmin system, you should also consider other methods of advertising for your job in this step. HR can assist you with this.
Once a year for all individuals working with children under 18 before they begin working with this group. Once for other required employees in security sensitive positions or roles.
The department initiating the background check is charged for the background check.
When a new employee or volunteer will be driving an OU vehicle. Reminder: students cannot transport children under age 18.
Criminal and sex offender records and Department of Motor Vehicles records (when requested).
Human Resources will inform the department representative if the employee or volunteer is authorized to begin work.
Complete the appointment of your new employee by submitting the electronic Personnel Action Form (ePAF) in PeopleSoft.
Direct your new employee to complete the new hire forms and processes.