Pay Day and Pay Checks

Woman writing checks This section will provide you with information regarding your pay at the university. We identify the payroll deductions available to you, explain your earnings statement, notify you of the university holiday and pay schedules and notify you on how to request a reissued check if yours is lost or stolen.

Payroll Deductions

To ease the burden on faculty and staff members, the payroll office withholds contributions from employees’ checks to purchase parking decals, athletic tickets and college savings plans. Payroll also withholds contributions for the United Way, OU donor, sooner sense, OU golf course, Huston Huffman and savings bonds. If you are a member of the OU Credit Union, we’ll even withhold your loan payments for your home or automobile or make deposit into your savings account all to make your life easier. Payroll also withholds child support, tax levies, garnishments, defaulted student loans and bankruptcy payments in order for the university to comply with federal and state laws.

Earnings Statements

University employees should receive an earnings statement at least two days prior to pay day. For your use we have created a payroll earnings statement guide that will assist you in understanding your earnings statement. Current University employees can now reprint their earning statements through Employee Self Service. Please note that the .pdf file will not open if pop-up blocker has been turned on in your web browser. If the pop-up blocker is active, you may turn off the pop-up blocker or press and hold the "Ctrl" key on your keyboard while clicking the hyper link for the 'check date' if you wish to keep the pop-up blocker active.

Payroll and Holiday Schedules

Hourly employees are paid on a bi-weekly basis and monthly employees are paid on the last working day of the month. A payroll schedule is available for your use in determining your pay days.

Each academic year, the university recognizes 11 holidays including New Year's Day, Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day, plus four other holidays as listed in the annual holiday schedule. Employees eligible for benefits will be excused from work with pay on those days recognized by the university as holidays. A holiday falling on a Saturday will be recognized by the university on the preceding Friday. A holiday falling on a Sunday will be recognized by the university on the following Monday. When continuous operations of the university require that employees be regularly scheduled to work on days otherwise recognized as holidays, such employees will be granted an equal amount of time off with pay on a date mutually agreed to by the employee and the budget unit head.

Direct Deposit

Oklahoma law (74 O.S. 292.12) requires that all state employees as a condition of employment use direct deposit to receive their pay. You may select to have your pay check direct deposited into your checking/savings account or you may choose to have your pay issued on a PayCard.

The PayCard provides the ability for the University to post your pay with the Bank of Oklahoma each pay day. The Bank of Oklahoma allows Card holders to use the PayCard in the similar fashion as a visa debit card. You will be able to make free withdrawals at any Bank of Oklahoma. There are also other methods in which to make disbursements for the PayCard. However, please keep in mind that there are fees associated with certain transactions that are done with the PayCard. For more information about the PayCard and the fees that can be incurred, please visit http://www.ok.gov/paycard_shortcuts.html

Complete the Direct Deposit Enrollment Form and return the form to Payroll Distribution, Buchannan Hall, Room 208.

Year End Forms

The W-2 form, which reports the 'taxable income' you received during a calendar year will be mailed to your mailing address no later than January 31st of the following year. If you have moved, please update your mailing address on PeopleSoft Self-Service no later than January 10th of the following year to ensure your W-2 is mailed to the correct address. An explanation of the W-2 form is available for your use.

The 1042S' form which reports earnings that were covered under a tax treaty during a calendar year will be mailed to your mailing address no later than March 31st of the following year. If you have moved, please update your mailing address on PeopleSoft Self-Service no later than January 10th of the following year to ensure your 1042S is mailed to the correct address.

Requests for duplicate W-2's will be accepted after February 15th of the following year and are mailed out on a weekly basis.

Lost Paychecks

If you should lose your paycheck, please contact Financial Support Services at 325-3021 to request a reissued check.