Personnel Review Cycle – Frequently Asked Questions

1. Why was the PRC established?
   To align staffing decisions with the university budget cycle and help departments plan strategically for the year.
2. Who is eligible?
   Benefits-eligible staff employees 
3. Who is not eligible for PRC?
   The following groups are not eligible to participate in the PRC process:
   • Staff hired on or after January 1, 2025
   • Staff who received a pay increase after September 1, 2024 (excluding merit increases)
   • Staff who were PRC recipients in the prior year
   • 100% grant-funded staff
   • Faculty (PRC does not apply to faculty; contact your college’s academic administrator or the Provost’s Office for faculty-related processes)
   • Students, PEAK, occasional, and temporary employees
4. When will PRC training sessions occur?
   Breakout sessions hosted by HR will start in August 2025.
5. When does the PRC form become available?
   The PRC app will be viewable in August 2025. The submission window is open from September 1 to October 17, 2025.
6. Can a department withdraw a request after PRC approval?
   Yes, a department can withdraw a request by not moving forward with the PA1
7. What documentation is required?
   No documentation is required during PRC submission. If approved, required items must be submitted with the PA1 (e.g., resume, org chart, justification). Refer to the Compensation Guidelines by Transaction Type for full details.
8. Does PRC replace the PA1?
   No, the PRC is your request and the PA1 finalizes the request in PeopleSoft.
9. When should PA1s be submitted?
   PA1s may be submitted beginning February 23rd.
10. What if our department’s situation changes after the PRC cycle?
    Please use the PRC Exception process.
11. How can I check the progress of my request?
    You can review the PRC App to review your status after February 20th.  PRC designees will also receive a notification of the status.
12. How can I check the progress of my request?
    You can review the PRC App to review your status after February 20th.  PRC designees will also receive a notification of the status.
13. How do I determine my PRC Coordinator or my access and assigned departments?
    You can run the following query in HR PeopleSoft to find your access:
    • Query Name: OUDR_ALL_PRIMARY_SECURITY
    • Look for the role: OU PRC Reviewer
    • This role determines your access in the PRC Request System. It mirrors your access in HR PeopleSoft.
    If you need to add departments or gain the role:
    • Use the Department Security Request Form.
    • In the HR Dept ID section, specify the department IDs to be added or removed.
    • In the Comments section, write: “Add the OU PRC Reviewer role.