Policies & Handbooks

This page is intended to make HR policies and guidelines easily accessible to supervisors and staff. It is not inclusive of all university policies, practices, or procedures. Individual departments may establish additional policies or practices specific to their operational needs.

Human Resources has the authority to interpret Human Resources policies and reserves the right to change, amend or terminate any of its policies at any time for any reason, with or without notice. Under no circumstances are the statements contained in these documents to be considered a contract of employment, an obligation, or guarantee on the part of the university.

• Staff Handbook
• Policies, Guides, and Faculty Handbooks
• Standards of Conduct

Other Policy Information

• Eligibility for Rehire Policy, effective 3/1/23
• Employment Posters - State & Federal Regulations
• Alcohol Abuse & Drug Use Prevention Prevention Policy
• Norman Campus Tuberculosis Testing Policy
• University of Oklahoma Smoke and Tobacco-Free Policy
• Sooner Safety Report
• ADA Services for Faculty & Staff

Recent Updates to Staff Handbook

Section	Description	Added to Handbook
3.10.2 Holidays	Updated policy to add a twelfth holiday to the annual holiday schedule, Juneteenth.	May 2022
3.9.2 Breastfeeding Support	Updated policy to add information and clarification to the university's Breastfeeding Support Policy.	October 2021
5.14 Candidacy for Political Office	Updated policy to allow employees to take a leave of absence while running for political office instead of requiring resignation. Approved by Board of Regents June 2018.	April 2019
4.1 Benefit Programs	The enrollment details for new employees has been updated.	June 2017
4.2 Retirement	The waiting period for university contributions to retirement plans has been updated.	September 2016
5.34 Fraud Prevention, Reporting, and Whistleblower Protection Policy	Describes the reporting steps related to the prevention of fraud and the protections offered to employees who report fraud in good-faith.	July 2016
4.3 Pay	Describes how employees are protected from discrimination if they inquire, discuss, or disclose information about pay.	Jan. 2016
3.3.4.1 Post Offer Employment Testing (POET)	Describes the pre-employment physical assessment required for some positions before employment.	Nov. 2015
3.10.1.2 Payment of Accrued Leave upon Termination	Employees are now paid out for their accrued paid leave upon termination regardless of how long they have been employed.	Fall 2015
3.10.1 Paid Time Off	Describes situations when an employee can choose a leave of absence without pay even when they have paid time off available.	Fall 2015
4.3.1 Overtime	The types of hours included in the computation of overtime hours has been updated.	Fall 2015