Holidays, Time Off, & Leave

2018 - 2019 Holiday Schedule

Independence Day 2018 – July 4, 2018
Labor Day 2018 – September 3, 2018
Thanksgiving 2018 – November 22, 23, 2018
Winter Break 2018 – December 24, 25, 26, 27*, 28*, 31, and January 1, 2019
Martin Luther King, Jr. Day 2019 – January 21, 2019
Memorial Day 2019 – May 27, 2019

*Thursday, December 27, 2018, and Friday, December 28, 2018, are not paid holidays. These days must be charged against compensatory time (for hourly employees only), paid leave if available, or as leave without pay.  

2019 - 2020 Holiday Schedule

Independence Day 2019 – July 4, 2019
Labor Day 2019 – September 2, 2019
Thanksgiving 2019– November 28, 29, 2019
Winter Break 2019 – December 24, 25, 26*, 27*, 30, 31, 2019 and January 1, 2020
Martin Luther King, Jr. Day 2020– January 20, 2020
Memorial Day 2020 – May 25, 2020

*Thursday, December 26, 2019, and Friday, December 27, 2019, are not paid holidays. These days must be charged against compensatory time (for hourly employees only), paid leave if available, or as leave without pay.  

Description of Closure

University offices will be officially closed on these holidays except where continuous operations must be sustained to avoid conflicts with patient care, teaching schedules, and service-related functions. This schedule may be altered for 24/7 service and some clinics. Please check with your department. The Tulsa campus may publish its own holiday calendar.

Employees who are required to work on published holidays will be provided alternative time to be taken on a date to be scheduled between supervisors and affected employees. 

Eligibility for Paid Holidays

To be eligible for these paid holidays, employees must be appointed on a continuous basis for .50 FTE or more and be in paid status (at work or on approved paid time off) on the day preceding or the day following the holiday. Holiday pay is pro-rated based on actual FTE.

Students and other temporary employees are not eligible for paid holidays. 

Holiday Policy Section 3.10.2

Paid Time Off

Description: Benefits eligible employees earn Paid Time Off (PTO) through a leave accrual program as part of the comprehensive benefits package provided at OU. PTO is a combined leave bank of time for all approved time off, including vacation, personal time, bereavement, personal illness, and illness of a family member. 

Employees Who Earn PTO: Paid leave benefits are available to staff and 12-month faculty who hold benefits eligible appointments. Leave for medical residents and post-doctoral fellows at HSC and 9-month faculty is described on the HSC Programs link under Leave Accrual Rates below. Students and temporary employees are not eligible for paid time off.

Maximum Accrual: Paid leave time can be accrued up to the maximum allowance described on the links under Leave Accrual Rates below. Time accrued beyond the maximum allowance will be deposited in an Extended Sick Leave (ESL) account. 

Policy: Paid Time Off, Staff Handbook 3.10.1

Leave Accrual Rates

Other Leave and Work Absences

In addition to Paid Time Off, employees may also be eligible for other types of leave as described below.