OU HR PeopleSoft Department Users

The university’s HR Records Department also administers access to the university’s PeopleSoft System for payroll coordinators, managers, and other roles that have a need to work in the system.

PeopleSoft Resources

PeopleSoft Access and Security

Request Access to HR PeopleSoft by Completing and Submitting One of These Forms:

Submission instructions are included at the top of each form.

For assistance, please use one of these job aids:

Document Search Results
PS- HOW TO CHANGE EPAF SECURITY
Campus: HSC, Norman, Tulsa
 
PS- WHERE’S MY EPAF? – HOW TO VIEW THE ROUTING (AS OF 1/26/21)
Campus: HSC, Norman, Tulsa
 
PS- WHO APPROVES MY EPAF? – OVERVIEW OF ROUTING BY EFORM
Campus: HSC, Norman, Tulsa
 
3 Results Results

Video Training for Departments

VIDEO: Understanding Position Management (12 min)

VIDEOS in OnPoint Library (Click on Library link in upper left corner of page.)

Topics

  • Overview of Personnel Action Forms (ePAFs)
  • Preauthorization & Hiring
  • Add Pay, Mass Upload, & Mass Approval
  • Funding Changes
  • Job Changes
  • Leave, Terminations, & Retirement
  • I9 and E-Verify Process (HSC Only)
  • Updating Personal Data for an Employee

Add Pay Forms

PS Reports for Payroll and Funding

Document Search Results
PS- DEPARTMENT CHARTFIELD REGISTER REPORT – OUHSC
Campus: HSC, Norman, Tulsa
 
PS- EMPLOYEE TIME SUMMARY - OUHSC
Campus: HSC, Norman, Tulsa
 
2 Results Results

PS Job Aids and Tutorials

PeopleSoft Job Aids and Tutorials
HOW TO APPROVE AN EPAF
Campus: HSC, Norman, Tulsa
 
HOW TO UPDATE AN EPAF
Campus: HSC, Norman, Tulsa
 
HOW TO VIEW AN EPAF
Campus: HSC, Norman, Tulsa
 
PS - PRE-AUTHORIZATION: STAFF HIRING & TRANSFERS
Campus: HSC, Norman, Tulsa
 
PS- NORMAN FACULTY REAPPOINTMENTS JOB AID
Campus: HSC, Norman, Tulsa
 
PS- NORMAN NETWORK ACCOUNT CREATION JOB AID
Campus: HSC, Norman, Tulsa
 
PS- NORMAN RETURN FROM LEAVE WITH OTHER ACTIONS JOB AID
Campus: HSC, Norman, Tulsa
 
PS- POOLED POSITIONS (AS OF 2/7/21)
Campus: HSC, Norman, Tulsa
 
PS- COMPONENTS OF PAY
Campus: HSC, Norman, Tulsa
 
PS- FUNDING CHANGES (AS OF 1/5/21)
Campus: HSC, Norman, Tulsa
 
PS- GL ACCOUNTS & EMPLOYEE GROUPS (AS OF 6/3/21)
Campus: HSC, Norman, Tulsa
 
PS- HIRING AND TRANSFERRING NON-STAFF, UNPAID, & TEMPORARY
Campus: HSC, Norman, Tulsa
 
PS- HOW TO SAVE FAVORITES JOB AID
Campus: HSC, Norman, Tulsa
 
PS HOW TO START AN EPAF
Campus: HSC, Norman, Tulsa
 
PS- HOW TO UPDATE PERSONAL DATA FOR AN EMPLOYEE
Campus: HSC, Norman, Tulsa
 
PS- JOB CHANGES JOB AID
Campus: HSC, Norman, Tulsa
 
PS- NORMAN UNPAID AFFILIATE TITLES JOB AID
Campus: HSC, Norman, Tulsa
 
PS- PRE-AUTHORIZATION: STAFF RECLASSIFICATION/PROMOTION & FTE/PAY INCREASES
Campus: HSC, Norman, Tulsa
 
PS- RETURN FROM LEAVE JOB AID
Campus: HSC, Norman, Tulsa
 
PS- TERMINATIONS & RETIREMENTS – REASONS, REQUIRED DOCUMENTS
Campus: HSC, Norman, Tulsa
 
PS- WHERE’S THE MENU? JOB AID
Campus: HSC, Norman, Tulsa
 
21 Results Results

Batch Pay and FTE Changes (Non-Staff)

Pay and FTE changes can be entered in a batch process for non-staff employees. Review the documents below for more information.

Instructions for Batch Pay and FTE Changes

Template for Batch Pay and FTE Change

Accessing HR PeopleSoft

To use HR PeopleSoft, you must be working inside the OU online environment in one of these ways: on-campus, Virtual Private Network (VPN), Virtual Desktop Interface (VDI), or remote desktop. You may also need DUO or PING ID authentication. Contact the IT Service Desk for assistance, if needed. 

Looking for Location Codes?

Find Location Codes by running this query: OUDR_LOCATION_TBL_ACTIVE.

Forms

Queries and Reports

Can't find your queries or reports? Let us know by completing this form.

 Query & Report Request Form 06-16-21 (Download and complete - Do not complete in browser)

PeopleSoft Job Aids and Tutorials

PeopleSoft Job Aids and Tutorials
HOW TO APPROVE AN EPAF
Campus: HSC, Norman, Tulsa
 
HOW TO UPDATE AN EPAF
Campus: HSC, Norman, Tulsa
 
HOW TO VIEW AN EPAF
Campus: HSC, Norman, Tulsa
 
PS - PRE-AUTHORIZATION: STAFF HIRING & TRANSFERS
Campus: HSC, Norman, Tulsa
 
PS- NORMAN FACULTY REAPPOINTMENTS JOB AID
Campus: HSC, Norman, Tulsa
 
PS- NORMAN NETWORK ACCOUNT CREATION JOB AID
Campus: HSC, Norman, Tulsa
 
PS- NORMAN RETURN FROM LEAVE WITH OTHER ACTIONS JOB AID
Campus: HSC, Norman, Tulsa
 
PS- POOLED POSITIONS (AS OF 2/7/21)
Campus: HSC, Norman, Tulsa
 
PS- COMPONENTS OF PAY
Campus: HSC, Norman, Tulsa
 
PS- FUNDING CHANGES (AS OF 1/5/21)
Campus: HSC, Norman, Tulsa
 
PS- GL ACCOUNTS & EMPLOYEE GROUPS (AS OF 6/3/21)
Campus: HSC, Norman, Tulsa
 
PS- HIRING AND TRANSFERRING NON-STAFF, UNPAID, & TEMPORARY
Campus: HSC, Norman, Tulsa
 
PS- HOW TO SAVE FAVORITES JOB AID
Campus: HSC, Norman, Tulsa
 
PS HOW TO START AN EPAF
Campus: HSC, Norman, Tulsa
 
PS- HOW TO UPDATE PERSONAL DATA FOR AN EMPLOYEE
Campus: HSC, Norman, Tulsa
 
PS- JOB CHANGES JOB AID
Campus: HSC, Norman, Tulsa
 
PS- NORMAN UNPAID AFFILIATE TITLES JOB AID
Campus: HSC, Norman, Tulsa
 
PS- PRE-AUTHORIZATION: STAFF RECLASSIFICATION/PROMOTION & FTE/PAY INCREASES
Campus: HSC, Norman, Tulsa
 
PS- RETURN FROM LEAVE JOB AID
Campus: HSC, Norman, Tulsa
 
PS- TERMINATIONS & RETIREMENTS – REASONS, REQUIRED DOCUMENTS
Campus: HSC, Norman, Tulsa
 
PS- WHERE’S THE MENU? JOB AID
Campus: HSC, Norman, Tulsa
 
21 Results Results

PeopleSoft Reports for Payroll and Funding

Document Search Results
PS- DEPARTMENT CHARTFIELD REGISTER REPORT – OUHSC
Campus: HSC, Norman, Tulsa
 
PS- EMPLOYEE TIME SUMMARY - OUHSC
Campus: HSC, Norman, Tulsa
 
2 Results Results

PeopleSoft Workflow and Routing Security

Document Search Results
PS- HOW TO CHANGE EPAF SECURITY
Campus: HSC, Norman, Tulsa
 
PS- WHERE’S MY EPAF? – HOW TO VIEW THE ROUTING (AS OF 1/26/21)
Campus: HSC, Norman, Tulsa
 
PS- WHO APPROVES MY EPAF? – OVERVIEW OF ROUTING BY EFORM
Campus: HSC, Norman, Tulsa
 
3 Results Results