A Pre-Authorization 1, or “PreAuth,” is a form used to equip hiring managers to hire new employees while staying on track with the mission of the university. A PreAuth is needed in order to post a Job Requisition, new or old. Follow the steps in the document below in order to start the PreAuth Process.
Use this link to learn how to complete a Pre-Auth 1.
An essential function must meet at least one of the following criteria:
Complete the PDQ if this is a new position, request for reclassification of a vacant position, or a position description update. You will receive email notification when approved.
Background checks are required for all final candidates for university employment, including faculty, staff, and temporary positions in Norman programs and for all positions in HSC programs. For new hires, a conditional offer of employment is based on the candidate's successful completion of the background check. For student employees, review the Background Check policy to determine if their role requires a background check. Human Resources processes the background checks for all university departments.
If the candidate is being hired through Taleo, the hiring manager must complete the offer in the Taleo system to initiate the background check process. After the candidate has accepted an offer in Taleo, HR will send them a link to the jobs site where they will verify their personal information in a process called the 2nd Pass.
If the requisition requires a background check, the candidate can agree to the background check and provide their personal information online. Once we have their information, we will conduct the background check and advise the hiring department of the results when we have them. The candidate's response time will affect the timing of the results.
Background checks may also be required for volunteers and current employees. See the Background Checks page for more details.
Bringing a new employee on board is an important step in the hiring process and can make or break a new employee's experience in a new role.
Visit the onboarding page for helpful resources and be sure to share the link to OU's new employee website with your new hire.