B5. Make an Offer
NO OFFERS, EITHER WRITTEN VERBAL, OR OTHERWISE CAN BE EXTENDED TO A CANDIDATE WITHOUT HR APPROVAL IN THE TALEO SYSTEM.
Once a finalist for the position has been selected, an offer in Taleo will need to be created and submitted for approval in Taleo. An offer MUST be approved by the Talent Acquisition team before it can be made to a candidate, either verbally, written, or otherwise.
After Talent Acquisition approves the offer, it will need to be extended and their response needs to be captured in Taleo.
A full guide on how to submit offers in Taleo can be found
here.
Offer Letter Templates
An offer letter will also need to be sent to the candidate for them to sign and return. Below are some offer letter templates that you can use:
If you want to offer above the PA1 approved salary, before any offer is extended you will need to contact HR compensation at
hrcompensation@ou.edu.
Note: If there is a counteroffer that was approved by Compensation that was higher than the approved original amount, please put in comments, “Counter
for higher salary with eForm #XXXXXX.”
When the candidate accepts the offer, it is a good practice to also reach out to the candidates that were not selected and inform them of their status.
After the response is captured in Taleo, the system will invite the candidate to complete the 2nd Pass and the
background check process will begin.
Contingencies
OU departments shall extend offers of employment to the finalist contingent upon a satisfactory outcome of the required background check. All offers of employment, oral and written, shall include the following statement: "This offer is contingent on the University’s verification of credentials and other information required by state law and University polices, including the complete of a background check."
Need assistance? Please reach out to our Talent Acquisition Team at
HRTalent@ou.edu.