Temporary Employees

Temporary employment policies have been updated to remain in compliance with the federal Affordable Care Act (ACA). An Occasional Worker, Temporary Employee, or Seasonal Temporary title is appropriate when an appointment is not classified as a student, staff, or academic title.

Freeze Form Policy for Temporary Appointments

HSC: Appointments to Occasional Worker, Temporary Employee, or Seasonal Temporary that exceed 30 calendar days require an approved freeze form.

Norman: Appointments to Occasional Worker, Temporary Employee, or Seasonal Temporary that exceed 90 calendar days require an approved freeze form. Appointments of PEAK temporary employees do not require a freeze form.

Appointment Types & Job Codes

Occasional Worker

Norman job code: 0450
HSC job code: 9515

  • Appointments consist of 19 hours or less per week (0.47 FTE) over a year.
  • Occasional Worker appointments may be continued indefinitely.
  • Occasional Workers will not qualify for benefits under the ACA.
  • The job listing process is optional; however, an employment application is required for the hire.

Temporary Worker

Norman job code: 0454
HSC job code: 9506

  • Appointments consist of at least 20 hours per week for up to 90 days.
  • Temporary employment extended beyond 90 days will require written approval from the Department Head and Human Resources. The total length of temporary employment may not exceed one year.
  • A Temporary Employee may become eligible for medical insurance under the ACA after 90 days of employment, if they average 30 work hours or more per week at the university. Human Resources will notify qualified employees.
  • When a temporary assignment is terminated, a break in service is not required for reemployment as a Temporary Employee.
  • The job listing process is optional; however, an employment application is required for the hire.

Seasonal Temporary

Norman job code: 0870
HSC job code: 9513

  • Appointments must be six months or less and for the same six-month period each year.
  • Appointments may not be extended beyond six months.
  • Departments are responsible for terminating Seasonal Temporary employees reaching their maximum service period. These individuals may not be reemployed as a Seasonal Temporary until a six month break in service has been completed.
  • There is no limitation to the number of hours worked per week.
  • Seasonal Temporary employees will not qualify for benefits under the ACA.
  • The job listing process is required.

Multiple Appointments

  • When hiring any employee, it is important to determine if the individual holds other university jobs.
  • An employee cannot hold the following appointments concurrently:
    • Occasional Worker and Seasonal Temporary
    • Temporary Employee and Occasional Worker
    • Temporary Employee and Seasonal Temporary
  • A Temporary Employee may have multiple, concurrent appointments as a Temporary Employee. This individual may become eligible for medical insurance under the ACA as described above.
  • A Seasonal Temporary employee may have multiple, concurrent appointments as a Seasonal Temporary as long as the multiple positions occur during the same six-month period each year.
  • An Occasional Worker may have multiple, concurrent appointments as an Occasional Worker as long as their average combined work hours is 19 hours or less per week (0.47 FTE) over a year.

Consider This

Contact

HR Employment & Compensation
  • Norman: (405) 325-1826, NEL 205
  • HSC: (405) 271-2190 Option 4, SCB  122
  • Tulsa: (918) 660-3191, Room 2C11